Computer Tips

Computer Tips6/04: 
Outlook Express (email) shortcuts

 ... time savers 

by Bob Ross

Using Outlook Express keyboard shortcuts: You can use shortcut keys to select commands and navigate through the preview pane and the message list. Except where indicated, shortcuts apply to both email and newsgroups.

Main window, view message window, and send message window
Open Help topics, F1
Select all messages, CTRL+A

Main window and view message window
Print the selected message, CTRL+P
Send and receive email, CTRL+M
Delete an e-mail message, DEL or CTRL+D
Open or post a new message, CTRL+N
Open the Address Book, CTRL+SHIFT+B
Reply to the message author, CTRL+R  
Forward a message, CTRL+F
Reply to all, CTRL+SHIFT+R or CTRL+G (news only)
Go to your inbox, CTRL+I
Go to the next message in the list, CTRL+> or CTRL+SHIFT+>
Go to the previous message in the list, CTRL+< or CTRL+SHIFT+< View properties of a selected message, ALT+ENTER Refresh news messages and headers, F5 Go to the next unread e-mail message, CTRL+U Go to the next unread news conversation, CTRL+SHIFT+U Go to a folder, CTRL+Y

Main window
Open a selected message, CTRL+O or ENTER
Mark a message as read, CTRL+ENTER or CTRL+Q
Move between the folders list (if on), message list, preview pane, and contacts list (if on), TAB
Mark all news messages as read, CTRL+SHIFT+A
Go to a newsgroup, CTRL+W
Expand a news conversation (show all responses), LEFT ARROW or PLUS SIGN (+)
Collapse a news conversation (hide messages), RIGHT ARROW or MINUS SIGN (-)
Go to the next unread newsgroup or folder, CTRL+J
Download news for offline reading, CTRL+SHIFT+M

Message window - viewing or sending
Close a message, ESC
Find text, F3
Find a message, CTRL+SHIFT+F
Switch among the edit, source, and preview tabs, CTRL+TAB

Message window - sending only
Check names, CTRL+K or ALT+K
Check spelling, F7
Insert a signature, CTRL+SHIFT+S
Send (post) a message, CTRL+ENTER or ALT+S

Permanently Delete Email
I got email asking how to permanently delete email.
Using Outlook Express.
To remove any email, just click on that message to hi-lite it. Click on delete.  This sends to deleted folder.

If you have several in sequence you want to delete, click the first message you want to delete.
Hold down shift key and scroll down to last message you want to delete.
All will be hi-lited.  
Click on delete. All hi-lited messages are sent to the deleted items folder.

Click on edit at top of page. In dropdown window, click on empty deleted items folder.
This will delete all from your hard drive.

If you have a problem, click the hand below to email us. We will attempt to help you.

June 4, 2004

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